Senior Provincial Administrative Assistant - East Java

• Proactively assist all staff with administrative assignment.

• Manage, act on and follow-up of matters requiring the attention of Provincial team and other members of the Provincial team, manage their schedule, agenda and correspondence.

• Receive, verifying and route any finance related documents to accounts for payment to vendors.

• Replenishing and ensuring that staff have operational supplies/stationery required for their daily office work (ensuring sufficient printing paper at copier/printer points, notebooks, and tooled desk organizers as required by staff)

• Support meeting schedules, ensure timely setup, working with the IT staff for required equipment and with cafeteria for required refreshments (tea, meals, supplies etc.)

• Bachelor’s degree required.

• 3-year prior experience working in a professional business environment with front desk, stores management and general office assistance experience.

• English fluency and strong administrative, organizational, and written and verbal communication skills

• Computer literacy at an intermediate using word processing and spreadsheet applications, Microsoft Excel, and Word desirable.

• Demonstrates a willingness to learn and widen his/her skills.

• Initiative, good interpersonal / communication skills, and ability to work independently with minimum supervision execute tasks efficiently and is proactive.

• Excellent organizational and prioritization skills, and attention to detail.

• Demonstrated competence to assess priorities and manage a variety of activities.

• Some domestic travel as required.

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

• Keyboard use, Pulling drawers.

• Lifting papers

Management Sciences for Health