Accountant, USAID/Timor-Leste Accountability and Integrity Mechanism (AIM)

Dexis Consulting Group

  • Papua
  • Permanen
  • kerja tetap
  • 2 bulan lalu
About the positionThe United States Agency for International Development (USAID) Mission in Timor-Leste intends to support the implementation of accountability and anti-corruption reforms being pursued by Timor Leste's Anti-Corruption Commission (CAC), Office of the Ombudsman for Human Rights and Justice (PDHJ), the audit chamber, and other Government of Timor-Leste (GOTL) agencies, and to reinforce the country's accountability ecosystem through work with Parliament, civil society and journalists. This Activity forms part of USAID's new generation of democracy support in Timor-Leste and aims to bolster key institutions to improve the ability of Timor-Leste's democratic system to deliver “an inclusive, prosperous, and healthy Timor-Leste" for its young and growing population.The project will start in January 2024 and end in November 2026.ResponsibilitiesForms:
  • Collect staff timesheets.
  • Prepare payroll receipts and deliver them to the staff for the corresponding signature.
Preparation of Payment Vouchers:
  • Review payment documents, verify that they are complete and in order.
  • Issue payment voucher and transfer to the Financial Manager for the issuance of the payment either by check or electronic transfer.
Petty Cash:
  • Custody, management and liquidation of petty cash, attaching supporting documents and verifying coding. Once reviewed, submit to the Financial Manager for signature.
  • Make settlement in Cash Count Sheet format and request the corresponding signatures.
Preparation of VAT refund:
  • Periodically feed the VAT report for refund and receive approved refunds.
  • Prepare a report on VAT paid to USAID.
Travel:
  • Receive and review requests for per diem settlements/reimbursements, mileage reimbursements, and verify consultant support documents.
  • Follow-up of advances paid to local staff to settle them in a timely manner, prior to the monthly financial closing. Review deposits.
  • Receive and review per diem refunds for staff and consultants.
Quickbooks (accounting program):
  • Review payment records prior to Quickbooks login.
  • Enter the accounting information into Quickbooks (payment vouchers, deposits, journal records), attending to coding and correct description according to Dexis instructions.
  • Prepare financial reports generated by the accounting program and transfer them to the Financial Manager for review.
Financial Reports:
  • Prepare the monthly financial report, generated with the information entered in Quickbooks.
  • Operate the corrections requested by the Financial Manager, DCOP, and/or the parent company.
  • Electronic archiving of financial information, in accordance with Dexis policy, including scanning vouchers with supporting documentation and timesheets.
  • File the payment files and label them.
Attention to Providers/Consultants:
  • Receive invoices from suppliers and verify that the information contained therein is correct.
  • Communicate electronically to each supplier the availability of a paycheck in their favor.
  • Deliver checks to vendors and consultants.
  • Coordinate with pilots the deposit of payment to suppliers located outside the perimeter of the capital city; and communicate the deposit electronically.
  • Generate an electronic file of the operations carried out by bank deposit and send them electronically.
Miscellaneous processes:
  • Assume the basic functions of Financial Management during his/her absence.
  • Support other required activities related to the financial area of the Project.
Minimum Qualifications
  • Minimum of 5 years of professional experience (or 3 years of professional experience plus a graduate degree).
  • Bachelor's degree in accounting, finance, auditing or related career. Postgraduate studies will be valued.
  • Minimum of 3-4 years of accounting experience.
  • Progressively responsible experience in finance and accounting; Experience as an accountant on a USAID-funded project preferred.
  • Excellent command of Excel and accounting systems; Quickbooks knowledge preferred.
  • Attention to detail and ability to work under pressure with a positive attitude.
How to apply?To apply, kindly submit a Cover Letter with the subject, “Monitoring, Evaluation and Learning Specialist”, and an updated CV or Resume in English on or before February 7, 2024 to the following email address, AND . Only short-listed candidates will be contacted. Position will remain open until a suitable candidate has been identified.

Dexis Consulting Group