About the projectAre you passionate about making a difference in global health? Management Sciences for Health (MSH) is a leading global health nonprofit dedicated to transforming health systems and improving access to quality healthcare worldwide. With a rich history dating back to 1971, MSH collaborates with local partners, from ministries to communities, to build resilient and equitable health systems in over 150 countries. MSH Indonesia is implementing the USAID BEBAS-TB activity which aims to reduce TB incidence and mortality by supporting the Indonesian government to address the critical gaps and challenges of the TB program.About your roleThe Provincial Senior Project Associate will work closely under the supervision of the Provincial Manager and in coordination with the technical lead at the provincial level to ensure all USAID BEBAS TB activities are implemented in line with the work plan, on time, and within budget in a quality manner that engages stakeholders from all levels of the health system in the process and promotes long term sustainability. The Provincial Senior Project Associate will coordinate closely with the Support teams to ensure sufficient and timely assistance to the technical team to implement the activities.The Provincial Senior Project Associate will provide administrative support to the technical team and through the use of the admin management system, ensure efficient and effective use of MSH/Donor resources for the purposes intended. They will ensure compliance with the MSH/Donor procedures, guidelines, and rules.This position is based in West JavaHow will you accomplish this?
Provide financial and administrative support to the Technical/Program Team.
Provide operational support for example ensuring the smooth organization of seminars/conferences/workshops, training, and meetings (external and internal).
Coordinate document flow and organization, purchasing supplies, arranging travels and events, equipment and furniture, and communication.
Ensure trackers are updated and support the process of compiling reports.
This list is not exhaustive, Provincial Senior Project Associate will be expected to carry out other duties as assigned to achieve the outcomes desired by our client and needed by the people the project aims to serve.QUALIFICATIONSWhat do you need to apply?MSH employs people of passion, we seek those individuals who dream of a better world. We look for professionals who combine experience, local knowledge, and an understanding of international best practices.Specific requirements for this role would be:Education:
Diploma 3 or bachelor’s degree from a reputable University majoring in administration, finance/Accounting, business, or other related majors.
Experience:
4 years of relevant and progressive experience in Administration, finance admin, or any related admin areas
Experience in a USG or donor-funded project or in an NGO preferred.
Experience in the use of QuickBooks and Deltek Costpoint.
Knowledge and Skills:
Good working knowledge of purchasing strategies including but not limited to sourcing/ tendering.
Excellent communication, interpersonal, and negotiation skills
Strong analytical thinking and problem-solving skills especially when working under pressure.
Strong proficiency in Microsoft Office and business application software, purchasing, and resource planning systems.
Detail oriented, strong negotiation skills.
Ability to work in a team-oriented environment while maintaining an individual workload.
Monitoring/assessing self-performance to make improvements or take corrective action.
Planning and scheduling skills.
Demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
Ability to work independently, take initiative, and meet deadlines with attention to detail and quality.
Professional written and spoken proficiency in Bahasa Indonesia and English.
Competencies
Know how related processes and products.
Good communication skills, relationship building, and the ability to effectively present arguments.
Result oriented in meeting deadlines, agile in identifying course of actions, and determined to achieve team’s goals.
A person with excellent problem-solving skills in overcoming challenges/problem
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
