Finance & Administration Director/USAID/Indonesia/Health System Strengthening (HSS) Flagship Activity
Management Sciences for Health
- Jakarta
- Permanen
- kerja tetap
- Lead program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices, and work with staff in developing budgets for technical activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year.
- Maintain systems for program budget monitoring and tracking that include financial and contractual data. Provide routine pipeline analyses to COP and USAID. Also, provide any ad hoc reports requested by USAID. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.
- Responsible for coordination of contract management activities. Work with program staff, home office and partners to draft, manage and monitor implementation of service contracts. Provide routine progress reports to program management team.
- Serves as a local office lead with MSH headquarters for preparation of budgets and budget amendments to be submitted to USAID. Submission to the USAID officer shall be reviewed by the MSH contracts officer or Senior Contracts officer prior to submission.
- Monitor adjustments to the annual budget whenever required.
- Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
- Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
- Ensure all program staff is trained on USAID Rules and Regulations and compliance with the Cooperative Agreement or Contract.
- Collaborate with the Chief of Party to (a) ensure that project activities and management operations are implemented as per MSH Mission, values, and policies, and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH's reputation - Financial, Contractual and political integrity.
- Supports the Chief of Party in the management of the project, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high-quality operations and administrative support within local laws and available resources, and in an environment with adequate internal controls, adhering to contracts regulations, MSH Policies, and standard operating procedures.
- In support to the Chief of Party and in coordination with the MSH corporate Contracts Office, provide administrative and financial management for project partner agreements' financial reports to the team leader and corporate operations office as required.
- Provides administrative supervision to the project specific support staff and be accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and carrier development support).
- In liaison with the project leadership team, coordinate, execution of internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.
- Participate in project risk register development and implementation and take proactive steps to mitigate risks within operational functions.
- Take responsibility for risk management and good governance.
- Ensure project actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
- Contribute to maintaining teamwork, discipline, sound work relationships and productivity.
- Ensure that unit staff charges their time for the different project activities in a manner which accurately reflects their level of effort.
- Coordinate with staff on other MSH projects in Indonesia as needed to assure collaboration, cohesion, and alignment.
- Master’s degree in business administration, finance, and accounting or other relevant discipline or equivalent experience.
- Minimum of 8+ years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, construction, logistics and/or human resource related matters for international development activities of similar size.
- At least eight years’ experience in financial and operational management of complex international development assistance programs.
- Significant experience with USAID-funded projects preferably in Indonesia with regional field experience strongly desirable. USAID experience is highly desirable.
- Thorough knowledge of USAID financial reporting and compliance requirements.
- Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
- Proven leadership and capacity in negotiation and conflict management.
- Demonstrated experience of providing technical assistance to organization and conducting training.
- Excellent analytical, oral and written communication skills with fluency in English required. Language skills in Bahasa Indonesian is an advantage. Proficient computer skills are required.
- Experience in maintaining excellent communication with Headquarters.
- Ability to travel.
- Local candidates strongly preferred.