Procurement & Contract Specialist

• Pillar 1: Stronger national level enabling environment for sub-national service delivery
• Pillar 2: Better sub-national governance for service delivery
• Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups

• Responsible for managing and coordinating procurement of high-value goods, services and grants following the provisions as stated within the SKALA Operations Manual, DT Global procedures and Commonwealth Procurement Rules. Responsibilities include:
• review and recommend changes to Terms of Reference (TOR) / Scope of Works (SOW) to ensure clarity and consistency;
• draft documents for request for tender/request for proposal/request for grant proposal including relevant selection criteria and submission requirements;
• facilitate release of request for tender/proposal to the market and coordinate responses to tenderers' questions;
• facilitate tender/proposal evaluation and selection process including developing relevant assessment timeline, undertaking initial compliance checks, establishing assessment panels, and undertaking financial assessments;
• draft necessary internal and external communications around the selection of preferred bidder(s);
• undertake contract negotiations in consultation with the Procurement and Admin Lead and Director of Operations & Finance.

• Undertake due diligence assessments and compliance checks for organisations selected through the procurement process.
• Draft contract documents (sub-contract or grant agreements) and facilitate contract execution.
• Facilitate on-boarding of sub-contractors, grantees and their personnel including socialisation of relevant SKALA, DT Global and DFAT policies/procedures.
• Review operational management of sub-contractors/grantees against SKALA/DT Global/DFAT compliance requirements; recommend corrective measures, and provide capacity-building support, where needed.
• Ensure all contractual requirements are met including facilitating review of contract deliverables, undertaking review of financial reports, and supporting documents, and when satisfied, process relevant payment requests.
• Monitor contract/grant implementation against expenditure to date; collaborate closely with the relevant contractor/grantee to develop realistic monthly forecast; and update SKALA’s internal trackers accordingly.
• Facilitate performance assessment of sub-contractors/grantees and undertake contract extension or closure procedures, as needed.

• Manage procurement filing system and ensure electronic files recorded in SKALA SharePoint.
• Maintain, and administer SKALA procurement tracker, and provide required data for external and internal needs.

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Work may require long, and flexible hours as needed. Travel is based on need.

• At least 8 years of experience working on procurement and grant management in a donor-funded program in Indonesia.
• Demonstrated experience in managing large-value procurement and grant activities, including strong knowledge of the process for competitive tendering, evaluation and complex contracting.
• Skilled in writing request for tender/proposals including ability to develop selection criteria and submission requirements for competitive procurement process.
• Strong leadership, management, administrative and communication skills.
• Fluent in English and Bahasa Indonesia, written and verbal, is a must.

• Experience in working for DFAT or DFAT-funded programs, understanding of the Commonwealth Procurement Rules and Value for Money principles.
• Ability to mentor and train others in the field of procurement and contract management.

DT Global